+919311686569 | team@taxmytax.com
We Provide Consulting Service 24x7 Support

Private Limited Company ROC Annual Complience

Private Limited Company is the most popular form of starting a business, there are various compliances which are required to be followed once your business is incorporated.Mandatory compliances like declaration of commencement of Business, Annual return, Board meetings, annual general meeting and others. 

GET STARTED AT
₹ 9,999 All Inclusive
  • 501+
    Happy Client
  • 11+
    Win Awards
  • 51+
    Dedicated Support
  • 101+
    Client Testimonials
How to file Private Limited Company ROC Annual Returns
The compliance requirements are complex Call CA helps you to filing these compliances in three easy steps
Understanding the annual compliances

We help you to understand the compliances you need to comply and the documents to submit

Drafting Documents

Submit the documents we need and we draft the supporting documents

Filing the forms

We complete all the requirements related to forms and upload the same.

Outline

A business registered in India is required to comply with the various annual legal compliances laid down by the corporate laws such as the Companies Act, 2013. Since a majority of startups are registered as companies, annual compliance of a Private Limited Company becomes the most asked issue faced by growing businesses.Often, businesses are unable to keep track of their annual compliance requirements and fall under the scrutiny of the Ministry of Corporate Affairs (MCA). This not only makes creates numerous hindrances for the business in the form of heavy penalties, but also reduces the chance of the startup’s survival in case of multiple violations.

Mandatory Annual Compliances

There are some mandatory compliances a private limited company must ensure-

First Board Meeting
The first meeting of board should be held within 30 days of Company incorporation under Companies Act, 2013. After the first Board Meeting, the Board must meet at least four times in a financial year or once in quarter, with a gap of a maximum of 120 days between two meetings. For this meeting, each director of the Board must be notified via a notice seven days before the meeting. A minimum of 2 or ⅓ of the total number of directors must attend the Board Meeting, and the minutes of the meeting must be recorded and maintained at the registered office of the
company. 

Appointment of Auditor (ADT-1)
First auditor of the Company appointed within 30 days of incorporation of Company.The first auditor shall hold office till the conclusion of 1st Annual General Meeting.

Declaration of Commencement of Business (INC-20A)
It is declaration that all the subscribers to the MOA have remitted the total value of the shares agreed to be taken by them  in the Companies Bank Account.It is filed within 180 days of incorporation of business.

Conduct Annual General Meeting
Every Company, other than One Person Company (OPC), must hold a general meeting in each year apart from other meetings as Annual General Meeting (AGM).The first Annual General Meeting shall be held within nine months from the closing of the first financial year of the company. In other cases, it shall be within six months from the closing of the financial year. A notice of 21 days has to be sent to all members.

Filing of Annual Return (MGT-7)
Every Private Limited Company is expected to file its Annual Return containing the particulars as they stood on the close of the financial year within 60 days of holding of Annual General Meeting. 

Filing of Financial Statements (AOC-4)
Every private Limited Company is expected to file its 'Balance Sheet' along with a statement of 'Profit and Loss Account' and 'Director Report' in this Form in 30 days of holding of Annual General Meeting.

Statutory Audit of Accounts
Every company should prepare its Accounts and get the exact audited by a Professionals/Chartered Accountant at the end of the Financial Year mandatorily. The Auditor should provide an Audit Report and the Audited Financial Statements to file it with the Registrar.

Directors KYC (DIR-3 KYC/Web DIR-3 KYC)
Every person who holds DIN/DPIN as on 31st March of the financial year, he has to submit Form DIR-3-KYC or DIR-3 KYC-WEB for the said financial year on or before 30th September of the immediate next financial year.

Documents required for annual filing of Private Limited Company

1.Incorporation Certificate
  • PAN Card
  • Certificate of Incorporation 
  • MoA – AoA of Private Company
2.Audited Financial Statements.
3.An independent auditor must audit financial Statements. 
4.Audit Report & Board Report
5.Independent auditor’s report and Board report must be concerned.
6.DSC of Director (Accurate and active DSC of one of the directors must be provided)
 

Benefits of Annual Compliance

  • Avoid monetary penalties
  • Build trust & brand loyalty
  • Better visibility of operations
  • Avoid any legal implications.
  • Maintain credibility in the market

What we do

Call CA obtained your request for Private Limited Company compliance.We will assign a skilled resource who is professionally equiped in business compliance. Our support will help your Private Limited Company to maintain statements and prepare the financial report for each year.
Our support will collect all the required documents and will complete all the designated compliance activities for your Private Limited Company like Manage Accounts and Make financial statements, Annual returns, Annual General Meeting, Board meetings,Director reports, Annual Filing of Forms, Yearly Forms by Directors

 

FAQ's

What is annual compliance?

Yes, RoC compliance for Private Limited Companies are necessary for every registered company. Irrespective of the total turnover or the capital amount, the company must comply with the annual compliance requirement. The annual compliance is due after the AGM of the company since its first financial year.

Is audit compulsory for private limited companies?

Yes it is compulsory for every company that is registered under the Companies Act, Private Limited Company or a Public Limited Company. Every company must get it audited every year.

Is ADT 1 required to be filed every year?

Form ADT- 1 is used by a company to intimate the registrar of companies about the appointment of an auditor after the completion of its annual general meeting (AGM). Sec 139 (1) of the new Companies Act 2013 mandates this and this form has to be filed every year after the AGM in which the auditor was appointed.

Why RoC is required?

Private Limited Companies are required to file its Annual Accounts and Returns disclosing details of its shareholders, directors etc to the Registrar of Companies. Such compliances are required to be made once in a year

Is MGT 7 signed by company secretary?

When OPC is concerned – the signature by the company secretary on Form MGT 7 is required and if there is no company secretary for the firm then the signature is required by the director of the company

What happens if a company does not file accounts?

You'll have to pay penalties if you do not file your accounts with Companies House by the deadline.The penalty is doubled if your accounts are late 2 years in a row. You can be fined and your company struck off the register if you do not send Companies House your accounts or confirmation statement

Why Call CA

We get your Annual compliances  done with complete online support. You need not to step outside your home and we guide you to enter into the business world hasselfree. At Call CA , our team helps you to understand the steps of annual compliances and help you to arrange the right documention done for the compliance. Call CA has a TAT for annual compliances in 10 working days.
Contact With Us