Change of Registered Office Online
Complete Solution - Documentation, Filing, Approval
Once registered office is declared via filling INC 22 form with ROC, any changes in the registered office of the company is intimated to the ROC within 30 days.You need to pass a board resolution, place an advertisement in a newspaper, and inform the Government depending whether the company is shifting its address within the same city; from one city to another within the same state; or moving from one state to another state.
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How to Change Registered Office Address Online?
TaxMyTax helps you to change the registered office in three easy steps as under.
Understanding
One of our team member helps you to understand the basic concept and the process we followed.
Submission of Documents
On submission of documents we verify all the documents and proceed for the next step.
Approval
We upload the necessary forms after verifying all the docs and then the new Registered office address of the company would be reflected on the MCA portal.
General Overview
Scenarios of Change
Procedure of Change
Required Documents
General Overview
General Overview
A registered office (RO) is the official address of the company recorded with the Registrar of Companies (ROC), where all government or legal communications are sent. At times, a company may decide to change its RO from one state to another state in India, to seek more growth in terms of resources, public demand, government policies, or better management. By law, the procedures and formalities for relocating the RO vary depending on whether the company is shifting its address within the same city; from one city to another within the same state; or moving from one state to another state. As per the law, each company can have multiple trading addresses where it conducts its business, but have only one RO, any changes in RO should be notified to MCA within 30 days.
Scenarios of Change
Scenarios
- Change within local limits of city
- One city to another within same ROC
- From Jurisdiction of one ROC to another
- From One State to another State
Procedure of Change
Procedure to change the Registered Office Address
The procedure of different scenarios is as under-
1. Change of Registered office within same city/ town/village
- Board meeting is conducted and a decision is made on the same.
- File Form INC-22 with the ROC within 30 days
2. Change of Registered office from one city to another within same ROC and same state.
- Board meeting is conducted and fix the date, day, time of Extra Ordiary General Meeting.
- Passed Special Resolution in Extra Ordinary General Meeting.
- File form MGT-14 with the ROC within 30 days of special Resolution.
- File Form INC-22 with the ROC within 30 days of special Resolution.
3. Change of Registered office from one ROC to another RO
- Pass a board resolution to conduct extra ordinary general meeting
- Pass a special resolution in extra ordinary general meeting
- Take the approval from the Regional Director
- File Form MGT-14 within 30 days of the Special Resolution
- File Form INC- 23
- File Form INC- 28 within 60 days from the order of the Regional Director
- File Form INC- 22 within 30 days from the order of the Regional Director
4. Change of Registered office from one State to another State
- Hold a board meeting and pass a resolution to call an extraordinary general meeting.
- Pass a Special resolution in EGM for shifting of office as well as for alteration of MOA and file the resolution MGT-14 with MCA within 30 days.
- Company shall publish an advertisement of shifting of office not more than 30 days before the date of application to RD. It must be published in at least in 1 vernacular newspaper and in an English newspaper.
- Company shall also send notice to the creditor and debenture holder if any and to any other regulatory body as applicable to the company.
- File an application to Regional Director along with the specified documents.
- The company has to file the confirmation received from the RD to both the ROC within 30 days from the date of the order.
- File form INC-22 to ROC within 30 days from the order of the Regional Directors
Required Documents
Documents Required for change of Registered Office
Change of Registered office within same city/ town/village
For Form INC-22
- Proof of registered office address.
- Copies of utility bills.
- NOC from the owner of the premises to use the premises.
Change of Registered office from one city to another within same ROC and same state.
For Form MGT-14
- A certified copy of the resolution
- Within 30 days of passing the decision Form INC-22 is filed with the Registrar of Companies.
For Form INC-22
- A copy of the registered office address
- A copy of the utility bill (not older than two months)
- NOC for the use of area obtained from the owner
- Special Resolution
Change of Registered office from one ROC to another RO
For Form INC-23
- Certified True Copy of the Notice of EGM( Extra-Ordinary General Meeting).
- Certified True Copy of the resolution passed at EGM.
- Minutes of EGM
- Copy of Newspaper Advertisement.
- Copy of Altered MOA.
- An Affidavit verifying the application.
- List of creditors and Debenture holders entitled to the objections.
- Declaration from the Key Managerial Personnel
- Declaration from any two Directors that the company has not defaulted in payments of due to its workmen.
For Form MGT-14
- A certified copy of the resolution
- Within 30 days of passing the decision Form INC-22 is filed with the Registrar of Companies.
For Form INC-22
- A copy of the registered office address
- A copy of the utility bill (not older than two months)
- NOC for the use of area obtained from the owner
- Special Resolution
Change of Registered office from one State to another State
- Certified True Copy of the Notice of EGM( Extra-Ordinary General Meeting).
- Certified True Copy of the resolution passed at EGM.
- Minutes of EGM
- Copy of Newspaper Advertisement.
- Copy of Altered MOA.
- An Affidavit verifying the application.
- List of creditors and Debenture holders entitled to the objections.
- Declaration from the Key Managerial Personnel
- Declaration from any two Directors that the company has not defaulted in payments of due to its workmen.
For Form MGT-14
- A certified copy of the resolution
- Within 30 days of passing the decision Form INC-22 is filed with the Registrar of Companies.
For Form INC-22
- A copy of the registered office address
- A copy of the utility bill (not older than two months)
- NOC for the use of area obtained from the owner
- Special Resolution
Frequently Asked Questions
Copy of certificate of incorporation, MoA, and AoA; Latest audited financial statement of the company; Rent agreement in the name of the company for the new proposed address; and. Utility bill as proof of premises and a no objection certificate (NOC) from the owner of premises
The adjustment in the ROC must be intimated to the registrar of companies by filing structure INC-22, with which supporting report as the proprietorship papers/Rent understanding and NOC from the owner is attached. The Form INC-22 must be attested by a rehearsing Chartered Accountant or Company Secretary or a Cost and Management Accountant.
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